Sports Grounds and Pavilion Hire

Terms & Conditions of Hire

• Individual applicants must be aged 18 years or over with proof of age to be provided upon request.
• Approved hirers are not able to transfer the right of use to another person or organisation.
• All bookings are tentative until confirmed in writing by the City of Bunbury. The Hirer should not advertise or promote any activities on the request grounds until written confirmation has been provided by the City.
• Any changes, amendments or cancellation of bookings must be made in writing at least 5 working days prior to the amendment date.
• Booking applications must be received at least 5 working days prior to the first required booking date.
• Hirers are required to have current Public Liability Insurance of a minimum of $20,000,000 and must provide a Certificate of Currency with their application. Failure to do so may delay confirmation of your booking. It is the responsibility of the hirer to provide an updated copy following annual/biannual renewal.
• Following a successful application, the hirer will receive a confirmation letter and summary of booked dates. The City will provide an invoice within 4 weeks of commencement of a season.
• Bookings can only be taken up to 12 months in advance.
• The City of Bunbury reserves the right to cancel any booking for council business or due to unforeseen circumstances. The City will make every effort to provide the hirer with as much notice as possible and assist the hirer in relocating to another suitable venue .

Fees and Charges

• Applicable hire fees are determined by Council and are set out in the City’s Fees and Charges Schedule which can be found on the City’s website http://www.bunbury.wa.gov.au/Pages/Reports-Plans-and-Strategies.aspx
• Where the use of light towers is required, an electricity charge will apply as listed in the City’s Fees and Charges Schedule. Lights not switched off will be charged to the hirer the hourly lighting fee until switched off.
• Cancellation of your booking must be received in writing and may incur a fee:
  • Cancellation more than 5 working days prior to booking start date = No charge
  • Cancellation less than 5 working days prior to booking start date = 25% of standard hire fee
• Payment of invoices can be made over the phone, via EFT transfer or in person at the City of Bunbury Administration Building (Stephen Street, Bunbury).

Hours of Hire

• All set up, including deliveries and cleaning must be completed within the hours of hire stipulated on the Booking Confirmation. Accessing facilities outside of the listed booking time is considered a breach of these Terms and Conditions.

Hirer's Responsibilities

• It is the hirer’s responsibility to inspect the sports ground surface prior to use and report any damages found
• Smoking is not permitted within 10 metres of facility doorways or air intake vents of neighbouring facilities.
• Alcohol is not permitted on reserves and sports grounds
• Vehicles must only use parking areas supplied. No parking on grassed areas or paving around reserves
• If power is not available at the reserve and required, you will need to supply your own e.g. generator.
• The preferred method for stabilising of marquees, bouncy castles etc. is sand bags. Under no circumstance are star pickets allowed
• Ground markings, layout and dimensions of playing areas are the responsibility of the hirer. Line markings on grass are to be in water based paint and used in accordance with the manufacturer’s recommendations and appropriate safety measures. No injurious lime powder/dust, creosote or glyphosate (Roundup) to be used.
• The Approved Hirer must immediately report any maintenance issues to the City either via email at records@bunbury.wa.gov.au or by phoning 9792 7000
• Signs, fittings or structures must not be erected within or on any City venue without prior approval from the City.
• Disturbance to soil and vegetation must be avoided and/or minimised.
• The Approved Hirer is responsible for ensuring any electrical equipment used within the venue is in a safe working order.
• Each facility is provided with waste and recycling bins for rubbish disposal. Any additional rubbish is to be taken away by the hirer. The cost of rubbish removal for any rubbish left at/on the sports ground will be charged to the hirer.
• Special Event Bins where required can be organised, for an additional charge.
• An authorised Officer of the City may close a venue at any time if these Terms and Conditions have been breached.

City of Bunbury's Responsibilities

• The City of Bunbury will make every effort to provide the hirer with a clean and tidy reserve.
• The City of Bunbury is not responsible for any damage, theft or loss of items belonging to, or of the responsibility of the hirer

Emergency Contact Details

• To report a false/accidental activation of the security system - 1300 552 276 (All-care Monitoring)
• To report an alarm or building fault – 0427 077 602 (City Facilities)
• For all other matters – (08) 9792 7000 (City of Bunbury Admin/ Connect Call Monitoring)