Frequently Asked Question for Events

Please see below a range of FAQs the Events team regularly receives.  If you can’t find an answer to your question below, please contact the Events team either by phoning (08) 9792 7000 or emailing events@bunbury.wa.gov.au and a team member will be able to assist with your enquiry.

I want to host an event in a public space, do I need a permit?

For events held on a public space a permit is required. The Events team will assess applications and issue a permit. This will outline information on availability, regulations and other approvals required.

Individuals or small groups may casually use the City’s reserves without a permit.

However, if your event will include any of the below, your event will require a permit:

  • 30 people or more will be in attendance
  • The group wishes to consume alcohol
  • Use of a marquee (or any temporary structure), bouncy castle, animal farm, pony rides, or similar activities
  • Formal sporting games/matches/training sessions
  • Formal event or function where a certain section will be enclosed with fencing or similar
  • Selling or serving food and/or drinks

If your event does require a permit, please complete the Public Event Application Form

If you are unsure whether your event will require a permit, please ensure you contact the Events Team on (08) 9792 7000 who will be able to advise you on your requirements.

Even if your event does not require a permit, the City encourages you to make contact with the Events Team regarding your activity, to ensure there are no scheduling clashes and that your proposed location is available and suitable.

 

Private and Corporate Functions

The City of Bunbury offers a variety of open spaces suitable for private and corporate functions. A permit is not required for the use of the space, however it is encouraged to contact the Events department on 9792 7000 to ensure the space is available during the times you wish to hold your activity.   

Conditions of open space use for private (weddings, social gatherings etc) and corporate functions.  

  1. There is no charge for the use of the venue however, please ensure the space is left neat and tidy upon vacating the area.

  2. No vehicle is authorised to access any of the reserve or public open space area without obtaining prior consent from the City.

  3. The user is responsible for the collection and disposal of litter from the venue and its environment during and immediately after the activity.

  4. Open spaces are public access areas, and therefore exclusive use cannot be granted to any one particular group or individual. You may conduct your activities providing you do not deny or impede access to the general public.

  5. Drinks are not to be served in glass containers (i.e. glasses/bottles).

  6. No liquor is to be provided, consumed or sold at this activity, unless an application for consent to consume alcohol has been submitted.

  7. Tent pegs exceeding 200mm in length is not permitted for use, as it may damage the reticulation.  

  8. The user of the space must fully indemnify the City against any liability, loss, claim or proceeding caused by any negligent act or omission or wilful misconduct or breach of statute by the user.

Should your activity include temporary structures exceeding 6 x 3 meter’s, temporary fencing, selling of food and drinks, bouncy castle, animal farm, pony rides, or similar activities, please contact the Events department on (08) 9792 7000 or events@bunbury.wa.gov.au who will be able to advise you on your requirements.

 

How can I host a public event at a City of Bunbury venue?

With all events, we first recommend that event organisers contact the City to check if your chosen venue is available and suitable for your planned activities. 

As a minimum, you will need to complete a Public Event Application Form, a site plan which shows all elements and infrastructure on a Google overhead map, and your organisation’s Public Liability Insurance (PLI) certificate.

Once the application, site map, and PLI certificate are received by the City’s Events Team, these documents will be circulated to the relevant internal departments for comments, which are then included in the permit.

If any extra information is required, you will be notified either directly by the Events Team, or by written inclusion of those requirements within the permit.  The permit must be read in full once received, to ensure the event organiser is aware of their responsibilities.

Applicable fees will be invoiced and will be sent with the permit, and if a bond is required this will be returned after the event once the site check has been completed.  If there are any issues which result in part of the bond being retained, you will be notified as to why.

 

What City of Bunbury venues are available for my event?

Please see the Venue Summary Table which shows a comparison of our most regularly used locations for events.

The table compares the below locations, and an overhead image of each location can be viewed by clicking on the name below:

  • Bicentennial Square
  • Big Swamp Playground
  • Bunbury Recreational Ground
  • Graham Bricknell Music Shell
  • Hay Park North, Central and South
  • Jetty Baths
  • Koombana Foreshore
  • Koombana North
  • Luciana Park
  • Pat Usher Foreshore
  • Queens Gardens

 

How can I have my wedding ceremony at a City of Bunbury location/venue?

The first step is to contact the City’s Events Team to find out if your preferred location is available on your wedding day.

If you are looking for a suitable venue for your wedding ceremony, some popular choices include:

  • Wyalup/Rocky Point
  • Marlston Hill Lookout
  • Jetty Baths
  • Centenary Gardens (Council Gardens)
  • Koombana Bay Foreshore
  • Koombana North
  • Pelican Point
  • Pioneer Park
  • ANZAC Park
  • St Marks Park
  • Queens Garden
  • Sam’s Park/Bonjanjak Reserve

For further information about booking one of the above Wedding Ceremony venues, please contact the Events Team on 9792 7000 or email: events@bunbury.wa.gov.au​

 

Can I drink/supply alcohol at my party/event?

If you intend on hosting a party or event that involves either the drinking or service pf alcohol, you will be required to complete an Application for Consent to Consume Liquor on a Park or Reserve.

If you intend on selling alcohol at your event, a liquor licence may be required.  Please contact the Bunbury Court House or contact Department of Racing, Gaming and Liquor to find out how to obtain this licence.

How can I get a busking/street entertainment space?

Street entertainers will not require a permit to operate from 1 April 2019 – 1 April 2020, and are welcome to conduct their activity anywhere within the Bunbury CBD, subject to approval from the affected businesses. Musicians and entertainers performing low risk activities, will not require public liability insurance.  

Conditions pertaining specifically to busking

  • Busking involving the use of knives, swords (including theatrical knives and swords) or any activity involving the use of fire requires a permit issued by the City’s Events Team

  • Only chalk is to be used for pavement art

  • Amplifiers must be no more than fifty (50) watts and must only be used following permission from businesses within earshot

  • No music containing offensive or adult language or themes is permitted

 

Conditions pertaining to all street activities

  • No harassment of pedestrians is permitted 

  • Adequate space for a double pram and/or large wheelchair to pass must be maintained at all times

  • Business entrances must not be obstructed and permission must be sought from any business located directly adjacent to and in earshot of  the activity prior to commencement

  • A maximum of three hours in one space is permitted

  • Activities must be located a minimum of 50 metres apart with the exception of Paisley Square where earshot distance applies

  • A maximum of four (4) people are permitted for each activity

  • If equipment such as tables, chairs, and marquees is intended to be used, Paisley Square and the corner of Victoria and Stephen Street are the only permitted locations

  • All litter created as a result of the activities is to be removed from its environs

  • Street activity organisers must respond to any instruction from an authorised person (e.g. Rangers, Police, Council Officer)

  • A three-strike system applies for complaints with the banning of the organisation/group/individual applying following three complaints relating to these conditions

  • The City of Bunbury reserves the right to discontinue the activity of any organisation/group/individual for any reason at any time 

  • Requests from adjacent businesses to cease the activity must be respected

  • No activity is permitted at public events without the permission of the event organiser

  • On occasion the City may issue permits for a special purpose; in this instance permit holders have sole rights to the space in question

  • People under the age of 14 must be supervised by a parent at all times

  • People under the age of 16 are not permitted to conduct an activity during school hours

 

How can I fundraise for a charity/non-profit group?

Charity/non-profit groups will not require a permit to operate from 1 April 2019 – 1 April 2020, and are welcome to conduct their activity anywhere within the Bunbury CBD, subject to approval from the affected businesses.

Conditions pertaining specifically to fundraising activities

  • Only local branches, clubs and organisations within the Bunbury Geographe region may fundraise unless otherwise approved by the City of Bunbury

  • Only cash is to be collected (no credit card details) 

  • All collectors must display a name tag including the name of the organisation/group they represent

  • A current public liability insurance policy must be provided upon request

  • Charities must hold a special license for fundraising  which is obtained from the Department of Mines, Industry Regulation and Safety

Conditions pertaining to all street activities

  • No harassment of pedestrians is permitted 

  • Adequate space for a double pram and/or large wheelchair to pass must be maintained at all times

  • Business entrances must not be obstructed and permission must be sought from any business located directly adjacent to and in earshot of  the activity prior to commencement

  • A maximum of three hours in one space is permitted

  • Activities must be located a minimum of 50 metres apart with the exception of Paisley Square where earshot distance applies

  • A maximum of four (4) people are permitted for each activity

  • If equipment such as tables, chairs, and marquees is intended to be used, Paisley Square and the corner of Victoria and Stephen Street are the only permitted locations

  • All litter created as a result of the activities is to be removed from its environs

  • Street activity organisers must respond to any instruction from an authorised person (e.g. Rangers, Police, Council Officer)

  • A three-strike system applies for complaints with the banning of the organisation/group/individual applying following three complaints relating to these conditions

  • The City of Bunbury reserves the right to discontinue the activity of any organisation/group/individual for any reason at any time 

  • Requests from adjacent businesses to cease the activity must be respected

  • No activity is permitted at public events without the permission of the event organiser

  • On occasion the City may issue permits for a special purpose; in this instance permit holders have sole rights to the space in question

  • People under the age of 14 must be supervised by a parent at all times

  • People under the age of 16 are not permitted to conduct an activity during school hours

 

In this case the Bunbury CBD is limited by Stirling Street in the south and the corner of Estuary Drive and Austral Parade in the east. This includes Koombana Bay, Marlston Hill and The Quays.

 

How can I raise awareness/distribute information for a charity/non-profit group?

Charity/non-profit groups will not require a permit to operate from 1 April 2019 – 1 April 2020, and are welcome to conduct their activity anywhere within the Bunbury CBD, subject to approval from the affected businesses.

Conditions pertaining specifically to information distribution

  • A current public liability insurance policy must be provided upon request

Conditions pertaining to all street activities

  • No harassment of pedestrians is permitted 

  • Adequate space for a double pram and/or large wheelchair to pass must be maintained at all times

  • Business entrances must not be obstructed and permission must be sought from any business located directly adjacent to and in earshot of  the activity prior to commencement

  • A maximum of three hours in one space is permitted

  • Activities must be located a minimum of 50 metres apart with the exception of Paisley Square where earshot distance applies

  • A maximum of four (4) people are permitted for each activity

  • If equipment such as tables, chairs, and marquees is intended to be used, Paisley Square and the corner of Victoria and Stephen Street are the only permitted locations

  • All litter created as a result of the activities is to be removed from its environs

  • Street activity organisers must respond to any instruction from an authorised person (e.g. Rangers, Police, Council Officer)

  • A three-strike system applies for complaints with the banning of the organisation/group/individual applying following three complaints relating to these conditions

  • The City of Bunbury reserves the right to discontinue the activity of any organisation/group/individual for any reason at any time 

  • Requests from adjacent businesses to cease the activity must be respected

  • No activity is permitted at public events without the permission of the event organiser

  • On occasion the City may issue permits for a special purpose; in this instance permit holders have sole rights to the space in question

  • People under the age of 14 must be supervised by a parent at all times

  • People under the age of 16 are not permitted to conduct an activity during school hours​


How can our charity/non-profit group/community group host a sausage sizzle fundraiser?

Please contact the City’s Environment Health Department by emailing records@bunbury.wa.gov.au or calling 9792 7100 to find out their current requirements.

 

How can I promote our public event?

There are many low cost ways to promote your event to the community, with one of the most popular being the Bunbury Geographe Events Calendar. To submit your event, click on the menu and choose ‘Events’ then scroll down to the option inviting you to submit your event, click on the link then add the required details.

Other online events calendars include:

You may wish to display your own signage throughout Bunbury, and this is permitted at specified locations as per the signage map found here​​. These locations are:

  • Koombana Drive - on the South side of Koombana Drive, between the caravan park and the new roundabout

  • Ocean Drive and Symmons Street - West side of the cricket nets, not to be facing the roundabout

  • Ocean Drive and Hudson Road - West side of Ocean Drive, minimum 3m from edge of road

  • Bussell Highway - rest area North of Washington Avenue 3m from edge of road

  • Blair Street and Halsley Street - Hands Oval South East corner only

  • Sandridge Road and King Road - approximately 50m East of traffic lights on North side of Sandridge Road.

  • Signs can only be displayed 14 days before the event and must be removed 1 say after the event

  • All signs should have a contact number on the bottom right hand corner.

Signage Conditions

  •  ​Signs are to be checked regularly

  • Signs placed at positions 2 and 5 can be attached to the existing fencing

  • Signs placed at any other positions may be impounded​

There is also the option of hiring billboard or banner space, with both having fees applicable. 

Billboards and banners are to be designed and created by a professional sign writer, who will be able to assist with deciding what information is required and how best to advertise your event.

The City’s events billboards are located at the below locations:

  • Ocean Drive (corner of Ocean Drive and Scott Street)
  • Koombana Drive (near George Baxter Promenade)
  • Picton Road (near Bunbury Machinery opposite Henley Drive)

You are required to provide a copy of your Public Liability Insurance (PLI) certificate and a diagram of your signage, including exact wording that will appear on the billboard attached to the Billboard Booking Form​.

Fees for billboard hire are $50 (GST inclusive) per sign per week for commercial events, or $25 (GST inclusive) per sign per week for non-commercial events.

CoB Events banners are located at the below locations

  • Victoria Street (near Wellington Street)
  • Victoria Street (near Symmons Street)

You are required to provide a copy of your Public Liability Insurance (PLI) certificate and a diagram of your signage, including exact wording that will appear on the banner attached to the Victoria Street Banner Booking Form.

The cost of installation and removal for the banner is $240 (GST inclusive).  The hire fee for the banner space is $50 (GST inclusive) per week for commercial use, or $25 (GST inclusive) per week for not-for-profit use.

 

I’ve applied for an event permit, what happens next?

APPLICATION IS DISTRIBUTED TO INTERNAL DEPARTMENTS FOR COMMENT

Once the mandatory sections of the application have been received, they will be distributed to the City’s relevant internal departments who will be asked to offer comments or advise of further requirements. 

EVENT PERMIT CREATED AND DISTRIBUTED

When all comments have been received, the Events Bookings Officer can then create the event permit and send it out to the applicant via email (or post if no email address is supplied).  If any fees are applicable, an invoice will be sent out with the permit. 

MEET PERMIT REQUIREMENTS AND PAY ANY FEES

Ensure you have read all sections of the permit once received, and addressed any requirements which may include providing extra information, advising the local community of road closures, etc.  If you have received an invoice, ensure the amount is paid in full prior to the due date.

CONDUCT YOUR EVENT 

Conduct your event as approved in your Event Permit.  If you have paid a bond, this will be returned to you once a site check has been completed.  If it is a large event, a post-event meeting may be requested by the City.

You can also view the City’s Event Application Process Flowchart.

 

How much does a permit cost?

Fees are dependent upon how you intend on using the space, how many people will be attending your event, and what services you require from the City. 

Fundraising events and small private events (when not requesting any City services) are not charged venue hire, but are still required to pay a venue hire bond.  Larger public and commercial events will be required to pay for venue hire, and also pay the venue hire bond.

Services requested by event organisers can include reticulation marking and deactivation, bin hire, traffic management, sweeping of the beach/location, additional lawn mowing and additional cleaning of venues (outside of their regular schedule).  For current fees and charges, please contact the City’s Events Team on (08) 9792 7000.

 

How can my business be included on the City of Bunbury supplier/entertainer database?

The City’s Events Team has a database used for City-organised events which is also distributed to external event organisers when requested.  It includes contact details for businesses such as equipment hire, food vendors, entertainment, bands etc. 

If you would like your business to be included in this database, please email events@bunbury.wa.gov.au with information including business name, contact name, contact number, postal address, and brief overview of what your business supplies.

 

What City of Bunbury funding is available to support my event?

Each year the City runs an Annual Grant Funding Round, which comprises an Events category as well as Community and Arts & Culture categories.

Event organisers may apply for in-kind or cash funding to support their event.

The Round opens in April and closes mid-May each year, with funding announcements made in July.  For more information visit the Grant Funding page.​